Handling of Personal Information

The S.T. Group recognizes the importance of safeguarding personal information, and considers the proper management of that information to be one of their most important responsibilities. The “Privacy Policy” is defined as follows, based on the “Policy on the Protection of Personal Information.”

Policy on the Protection of Personal Information

The S.T. Group recognizes the importance of safeguarding personal information, and takes the following measures to ensure its protection.

  1. When collecting personal information, it will be collected by an appropriate means after clarifying the purpose of use, and will be used only within the scope of that purpose.
  2. We will take sensible security precautions against the unauthorized access, loss, destruction, falsification, and leakage of collected personal information.
  3. We will comply with the Personal Information Protection Law and other related laws and regulations.
  4. In addition to establishing a committee to handle personal information, we will give someone the responsibility of managing that information and post personal information managers in each department in order to ensure its protection and proper handling.
    In order to maintain this system for safeguarding personal information, we will continue to make improvements and provide necessary training.

Privacy Policy (Regarding the handling of personal information)

  1. “Personal information” is information that can be used to identify the customer personally, such as customer’s name, address, telephone number, and email address.
  2. When the customer provides us with personal information, the purpose of use will be specified in advance. Personal information will be used only within the scope of the purpose of use. If there is a need to use the information beyond the scope of the purpose of use, the customer will be notified in advance regarding the intended purpose. If the customer does not agree with the new purpose of use, the customer may refuse this use.
  3. Personal information provided to us by customers will not be disclosed or provided to third parties except in the following cases.
    1. There is the customer’s consent
    2. Tasks are outsourced to another company that has signed a confidentiality agreement with the S.T. Group
    3. It is requested by law
    4. There is business succession through merger, company split, transfer of business, or the like
  4. We will manage personal information provided by customers in a strict and appropriate manner. We will take strict security measures to prevent the leakage, damage, and loss of personal information. Moreover, we are taking the following measures for an appropriate management of personal data.
    1. Formulation of guidelines
      ・Formulation of Guidelines for the Protection of Personal Information in order to ensure proper handling of personal information
    2. Development of regulations pertaining to the handling of personal data
      ・Formulation of regulations for the handling of personal data concerning the handling method, responsible people, staff in charge, etc. for each of processes, including acquisition, use, storage, and disposal
    3. Measures for organizational security management
      ・Development of procedures after discovering leakage of personal information, a breach of the system for the protection of personal information or concerns about a potential breach
      ・Inspection of the situation concerning the operation of the system for the protection of personal information by the Audit Department
    4. Measures for personal security management
      ・Conclusion of a confidentiality agreement concerning personal information with employees
    5. Measures for physical security management
      ・Management of entry to and exit from the management area of the server handling personal data as well as the placement of limitations on devices that may be brought in
      ・Storage of devices that handle personal data, electronic media with recorded personal data, documents with written personal data, etc. in a lockable cabinet, archive or the like
      ・Storage of personal data on electronic media after the encryption, protection by a password, etc.
      ・Adoption of methods such as usage of specialized software for deleting data, physical destruction, etc. in case of the disposal of the device, electronical media, etc. with recorded personal data
    6. Measures for technical security management
      ・Identification and authentication to confirm that each individual holds legitimate access rights in order to ensure that the access to the personal data is rightful
    7. Understanding the external environment
      ・Implementation of security management measures after understanding the system for the protection of personal information in a foreign country in case the data are stored in the country
  5. If the customer wants to disclose, alter, add, or remove the personal information in our records, please make a request to our customer service center. In order to prevent fraud and information leaks to third parties, once the identity of the person making the request is confirmed, we will promptly disclose, alter, add, or remove the customer's personal information (within reason). (The procedure for making a disclosure request can be found here.)
  6. If the customer is a minor, please provide personal information with the consent of the guardian.
  7. The S.T. Group complies with laws regarding the protection of personal information and other related laws.
  8. The S.T. Group may change this Privacy Policy in order to further protect the personal information, or due to changes in the law.
  9. Inquiries regarding this Privacy Policy and personal information are accepted here.

About the Use of This Website

  1. Most services on the website operated by the S.T. Group (hereinafter referred to as “This site”) can be used without providing personal information. However, the use of some services requires the user to provide personal information. This Privacy Policy applies to personal information provided by the user through This site.
  2. The S.T. Group cannot be held responsible for the handling of personal information on non-S.T. Group websites linked to This site.

Concerning Our Procedures for Responding to Requests for Disclosure, etc.

The Company responds to requests for notification, disclosure, alteration, or suspension (hereinafter referred to as “Disclosure”) with regard to the purpose of use, if the requests are made by the person whose data are being disclosed, or by the official representative of that person.

1. Requests for Disclosure

Requests for Disclosure should be sent by the means the customer can confirm receipt by the Company such as registered mail to the following address, along with the designated application form and other required documents.
Please also write “Request for Disclosure” in red on the front of the envelope.
Customer Center, S.T. Corporation
1-4-10 Shimo-Ochiai, Shinjuku-ku, Tokyo 161-8540

2. Documents to be Submitted Upon Request for Disclosure

When making a Request for Disclosure, please download the following application form (A), and fill in all the required items, then enclose it along with the documents for identity verification (B), and mail it to the above address.

A. Designated Application Form
Written Request for Disclosure of personal information
Print and use it after downloading. (125 KB)

B. Documents for Identity Verification
One copy of official identification such as a driver's license and a passport

3. Request for Disclosure by Proxy

When the person making a Request for Disclosure is the legal representative of the person whose information is being disclosed or is the legal guardian of a minor or adult ward whose information is being disclosed; or has been privately appointed to make a Request for Disclosure by the person whose information is being disclosed, please enclose the documents below as appropriate (A or B) along with the documents mentioned above.

A. In the Case of a Legal Representative

  • Documents confirming legal representation rights (Family register; or in the case of guardianship, a copy of a health insurance card listing dependents is also acceptable)
  • Documents confirming that the applicant is the legal representative of a minor or adult ward (Copy of the applicant’s official identification, such as driver's license and a passport)

B. In the Case of a Privately Appointed Agent

  • Documents proving power of attorney
  • Documents certifying the personal seal of the person being represented

4. Our Response to Requests for Disclosure

We shall respond to the requester by providing an electromagnetic record or issuing a document. However, in case disclosure through an electromagnetic record is difficult, for example, because the disclosure via an electromagnetic record requires significant cost, the response shall be made via the issuance of a document.

5. Handling of personal information acquired through the Request for Disclosure, etc.

Personal information acquired when the Request for Disclosure is submitted will be used only within the scope necessary for the Request for Disclosure. The submitted documents will be stored for 6 months after the completion of the Request for Disclosure, and then discarded.

* Cases Where We Cannot Disclose “Retained Personal Data”

In the following cases, we cannot accept Requests for Disclosure. In such an event, we will notify the customer regarding the reason.

  • Personal identity cannot be confirmed, for example, when the address on the application form and documents for identity verification do not match the registered address of the Company.
  • In the case of applying by proxy, rights of representation for the proxy cannot be confirmed.
  • There is a mistake in the designated application documents.
  • The Request for Disclosure does not fall under “retained personal data.”
  • Other cases stipulated by law

Inquiries Regarding Personal Information

Customer Center, S.T. Corporation
1-4-10 Shimo-Ochiai, Shinjuku-ku, Tokyo 161-8540

Visits to the Company

Please be aware that we are unable to accept direct visits to the company. We would appreciate your cooperation and understanding.

Established: April 1, 2013
Revised: April 1, 2019
Revised: April 1, 2022

Takako Suzuki
President and Chief Operating Officer (COO)
S.T. Corporation